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Company and Business Registration Services

Simplifying the complexities in China and Hong Kong, our company registration services are tailored to foreign businesses and startups seeking a seamless and streamlined establishment process.

How can we help you in China?

The incorporation process in China can be unfamiliar and uniquely intricate, leading to confusion regarding timelines and necessary documentation. Many times, there is a lack of transparency from service providers making decisions on their behalf, hindering a clear understanding of critical considerations. 

Transparency and active participation are two crucial aspects in the process of setting up a business in China. Investors need to comprehend their business operations, have a clear vision for the future, and actively participate in decision-making processes. 

China has a complex regulatory environment that may be difficult for foreign businesses to navigate. Regulations vary across industries and regions, requiring a comprehensive understanding of local laws. 

Demystifying the incorporation process 
 

Breaking down the incorporation process is a good first step. From pre-registration to post-registration activities, the timeframe can vary depending on factors such as document reviews, courier services, and decision-making speed. 

Post-registration requirements, including obtaining additional licenses for specific industries, can require additional time and documentation. The incorporation process in China is complex and it can take between 2 - 6 months.  

Document requirements and decision-making 

An extensive list of apostilled legal documents is required, highlighting the government'’s intent to gain comprehensive knowledge of shareholders and corporate management. Documents must be signed in Chinese, but it is highly recommended to sign bilingual documents in Chinese and English, using a black ink pen. 

There are several key considerations that are crucial for establishing a business in China. Among them are business structure, location, finance, and personnel. These decisions are pivotal and require meticulous consideration, aligning with long-term business objectives. 

 

To set up a business in China, foreign investors typically need to follow these steps: 

  1. Lease contract negotiation: For companies establishing a presence in China, a valid legal address is essential for registration. 
     

  2. ⁠Information and document preparation: When incorporating your business, crucial decisions need to be made regarding your Chinese and English business names, business scope, name representation on stamps, and other relevant matters. 
     

  3. Online application with the AMR: Initiating the registration process with all key information decided upon by the shareholders will be submitted to the Administration for Market Regulation (AMR).
     

  4. Document preparation for the AMR: In preparation for the physical submission to the AMR, the following documents need to be drafted: articles of association, appointment letters for key positions, completing the AMR application forms, and more.
     

  5. Company registration at the AMR: An incorporation agent in China like Woodburn Accountants & Advisors, will then submit the original documents to the AMR, and will retrieve the necessary business licencses on your behalf.
     

  6. Post-registration procedures: Following registration, the essential post-registration tasks such as arranging for stamp carving, facilitating tax registration, and applying for any required special licencses must follow. Additionally, the import or export-related procedures must be applied for should the company be importing into China and exporting from China.
     

  7. Bank account opening and capital contribution: At this point basic and capital bank accounts can be opened and capital can then be contributed for start-up operations.

How can we help you in Hong Kong?

The establishment of a limited company in Hong Kong offers important tax and operational advantages. It enables you to save a considerable amount of costs and increase profit from trade and services.

 

The 1st HK$2,000,000 profit is taxed at 8.25% and the excess above that amount is taxed at 16.5%; if your business qualifies for offshore tax exemption then taxation is 0%.

 

The time frame to establish a company is 3 to 4 working days, while the process of opening a bank account is unpredictable as it is subject to the bank’s internal “Know Your Client” procedures. 
 

These are the basic requirements for a limited company:


Capital and Shareholders

A Hong Kong company has an issued share capital of HK$1. Hong Kong residency is not required for the shareholder(s) of a Hong Kong company, and the shares can be held by individuals or by corporations.


Directors

Every Hong Kong company must have at least one director, who does not need to be a Hong Kong resident, but who must be an individual. Woodburn Accountants & Advisors can provide local resident directors and employees (conditions apply) for substance creation purposes, which may help with the bank account opening process.


Company Secretary

The company must have a secretary who is either an individual who ordinarily resides in Hong Kong, or a corporate entity that has its registered office or a place of business in Hong Kong. Woodburn Accountants & Advisors can act as the company secretary and prepare the Annual General Meeting documents and file the annual return.


Registered Office

Every Hong Kong company must have a registered office in Hong Kong. Our office may be used as the company’s registered office, so that when documents are served on the company, safe and prompt notice and/or forwarding of the same is ensured. Additionally, Woodburn Accountants & Advisors can lease office space to our client companies for substance creation purposes, if required.


Business Registration

Every company must register with the Business Registration Office and pay the Business Registration Fee annually on its anniversary of the date of incorporation, irrespective of whether the company is dormant or in business.


Accounting, Auditing, and Tax Compliance

Every Hong Kong company is required by law to have its annual accounts subject to a statutory audit. It is also required to attend to various tax filing matters. Woodburn Accountants & Advisors can handle the bookkeeping of accounts, financial reporting, and tax compliance, and act as the audit liaison.

Are you ready to get started?

Empower your expansion with us, one of the most trusted business setup advisory firms in China and Hong Kong.

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